ࡱ> gjfy v%bjbj 7D{{C2"""8Z\$"t^((***^N4]]]]]]]$"acr^^^^**4.^@'@'@'R**]@']@'@'j2T[*Щ,Nv%Yj]D^0t^Y*FdFdd[[&Fd[@'^^#t^Fd : Date: May 7, 2012 RE: Science Stores Management Services Dear Potential Respondent: The University of Oregon (University), is seeking management services to run its Science Stores business, which is used by researchers and educators within the science departments. The University currently operates the Science Stores in-house with approximately 2500 line items and annual sales volume of $470,000. For questions regarding the current operation of the Science Stores, please see contact information listed below. This letter does not constitute a solicitation for bids or an offer of a contract. Responses will not bind you to the University (or the University to you) contractually or monetarily, or in any other way. Please do not respond exclusively by telephone or merely by sending marketing brochures. Please feel free to make suggestions, in addition to responding to the questions. Please submit your responses no later than May 21, 2012 at 5pm PDT (contact information is shown at the end of this letter). Responses submitted after this date may be considered if the University, in its sole discretion, deems appropriate or desirable. Once the University receives all information it wishes to obtain, it will evaluate the information and determine whether to negotiate with you. The University may negotiate with no vendors, one vendor, or more than one vendor. It is the Universitys intent to purchase the components and services it deems, in its sole discretion, to provide the best value to the University, though the University may choose to purchase no components or services. Price will be one of many factors considered in any purchase. The factors considered are not limited to those addressed in this letter, the responses to this letter, or any other inquiries the University might make and responses it might receive. The University is under no obligation to share additional information with you beyond that contained in this letter but may do so if the University, in its sole discretion, deems it advantageous. It is hoped that the result of this process will be a binding contract between the University and a vendor which will include terms and conditions substantially set forth in the draft contract enclosed with this letter. If you have questions, concerns or proposed revisions to any of the terms and conditions contained in the attached contract, you must address those in your response. If you do not address your questions, concerns or proposed revisions in your response, the following terms and conditions in the attached agreement will be non-negotiable and will not be subject to revision: Sections: 6 and 7. The University is seeking information to use in negotiating the acquisition of management services to run the University Science Stores business. University prefers a service that will provide processes and incentives to reduce overall cost of the operation and be familiar enough with products to be able to describe and recommend products. University is requesting the following management services for the Science Stores business: Purchase scientific equipment and chemicals following the State of Oregon purchasing requirements and procedures. Develop, recommend, implement, and manage a receiving process, including chemicals hazard handling. Develop, recommend, implement, and manage inventory, and provide or recommend supporting software. Organize, store, and track stock effectively, anticipating University needs. Develop, recommend, implement, and manage a staffing plan. Develop, recommend, implement, and manage; stores hours, customer purchasing process, billing process, and supply or recommend appropriate software. Coordinate data with established institution-wide electronic financial systems, including accounts receivable and accounts payable processes. Provide reports as requested by the institution, departments, and faculty. Also included in our analysis will be the following items, which may be considered toward the overall evaluation of vendor services. According to the vendor staffing plan referenced above-vendor will provide immediate replacement if vendor staff is unable to perform duties (e.g.: store manager is sick, replacement can be dispatched right away). Considerations: The sooner the vendor staff position can be filled may have a positive impact on evaluation of vendor services: within two hours is optimum; within one business day is acceptable; within two days is allowable, but purchase and sales records must be current and updated within the subsequent three days. Vendor offered rebates or payment incentives due to the anticipated increase in campus purchasing volume. Larger rebates or discounts may have a positive impact on vendor evaluations. Vendor will be evaluated based upon existing customer recommendations in Section B below. Better customer recommendations may have a positive impact on vendor evaluations. In your response to this letter, please provide the following submittals: Written response fully addressing all management services required as listed under Section A above: This requirements listed under Section A are not intended to be inclusive of every element of running a science store business. Vendors are encouraged to present services or elements important to consider as University moves forward with the project. Staffing Plan: Articulated vendor staffing plan for the Science Stores. Rebate/Incentives: Description and structure of rebate or payment incentives offered by vendor. References: Provide reference information to include; name, address, telephone number, email address for at least three educational institutions for which vendor provided services of similar size and scope to the services required under this alternative procurement. Scheduling/Availability: Describe vendors availability to provide management services for UO Science Stores. Management Services Pricing: Provide total project pricing to provide management services for the University Science Stores. Project pricing must include all elements and management functions as described above. Responses to this letter will be retained by the University for a required retention period and made a part of a file or record that will be open to public inspection. If a response contains any information that is considered a trade secret under ORS 192.501(2), you must mark each page containing such information with the following legend: TRADE SECRET. The Oregon public records law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies unless the public interest requires disclosure in the particular instance. Non-disclosure of documents or any portion thereof or information contained therein may depend on official or judicial determinations made pursuant to law. An entire response to this letter marked as trade secret is unacceptable, and the response will be returned to you for modification. Responses to and questions about this procurement should be directed to Diane Lachenmeier, email:  HYPERLINK "mailto:dlachen@uoregon.edu" dlachen@uoregon.edu , phone (541) 346-2524, or fax (541) 346-4643. Thank you for your prompt attention to this letter and your interest in the University of Oregon. Sincerely, Jim Rasmussen Buyer, Department of Chemistry University of Oregon (541) 346-4699, fax (541) 346-4643 email:  HYPERLINK "mailto:jdr@uoregon.edu" jdr@uoregon.edu     Page  PAGE 1 of  NUMPAGES 4   9:;<AVXYϸϞzm`SSFFFh#heOJQJ^Jh#h7aOJQJ^Jh#hPOJQJ^Jh#hWIOJQJ^Jh#h OJQJ^Jh#h#OJQJ^Jhi/oOJQJ^Jh#h;yOJQJ^Jh#heOJQJ^Jh#hi/oOJQJ^JhjOJQJ^Jh#h4kOJQJ^Jh#OJQJ^Jh#h+OJQJ^Jh#h9lOJQJ^J:;<WX jl#$hd@^ha$gd#$ & F>d@^`>a$gd# /$d@a$gd#$0d@^`0a$gd# $d@xa$gd# $d@a$gd#  ' 0 E F K Q W ^ _ d s z  µ›}pcVIhh4OJQJ^Jhh^-OJQJ^JhhPDOJQJ^JhhyOJQJ^JhyOJQJ^JhOJQJ^Jh4OJQJ^Jh#h4kOJQJ^Jh#h^-OJQJ^Jh#hbOJQJ^Jh#h4COJQJ^Jh#h7aOJQJ^Jh#hH>OJQJ^Jh#heOJQJ^Jh#OJQJ^J   \ ] 1 2  ̲̲̥̿tgZtPZCh#hOJQJ^Jh#OJQJ^Jh#heOJQJ^Jh#hVQdOJQJ^Jh#hWIOJQJ^Jh4OJQJ^Jh#h4COJQJ^Jh#hTOJQJ^Jh#hDYOJQJ^Jh#hbOJQJ^Jh#h^-OJQJ^Jh#hi/oOJQJ^Jh#hOJQJ^Jhi/oOJQJ^Jhh4h4OJQJ^J -7CE;<?n_`gjklm沥濞yk]ShjOJQJ^Jh#hi/o5OJQJ^Jh#hPD5OJQJ^Jh#hWIOJQJ^Jh#OJQJ^J h#hN h#hyC h#hi/oh#hPDOJQJ^Jh#h4COJQJ^Jh#hNOJQJ^Jh#hF3OJQJ^Jh#hOJQJ^Jh#hi/oOJQJ^Jh#hVVOJQJ^J "#*+!"89cdjk TŻٮhjCJ^JaJh#hbCJ^JaJh#hyCJ^JaJh 1CJ^JaJh#h4CCJ^JaJh 1OJQJ^Jh#OJQJ^JhjOJQJ^Jh#h4COJQJ^Jh#hPDOJQJ^Jh#h^-OJQJ^J2#\zTUZ[$ & Fd@^a$gd$d@^a$gd$ & F>d@^`>a$gd#)$d@^a$gd# )$d@a$gd#) & Fd@xgd#m$>E`gh2?G ^_yz}'(+XYZ[|Ⱦ߾ߪߴߠߪߪߴߴߴߖߖߌhhi/oOJQJ^JhbCJ^JaJh F}CJ^JaJha__CJ^JaJh:CJ^JaJhjCJ^JaJh#CJ^JaJh#hyCJ^JaJh!CJ^JaJh#hbCJ^JaJhmCJ^JaJh 1CJ^JaJ.| !*28HK+7NOPQcd˵٫٫٫٫٫ٗ|o٫o|oٗdh:5OJQJ^JhhI[OJQJ^JhhsY5OJQJ^JhhsYOJQJ^Jh:OJQJ^Jha__OJQJ^JhsYOJQJ^Jha__5OJQJ^JhsY5OJQJ^Jhh:5OJQJ^Jhh:OJQJ^Jhhi/oOJQJ^JhhNOJQJ^J'PQ-.   n!o!zz $d@a$gd#$d@^a$gd# & F^gd & F 1$7$8$H$^gd 1$7$8$H$^gd$ & Fd@^a$gd$ & Fd@^a$gd$d@^a$gd$C +.JLxkakWkWIhhI[5OJQJ^JhsYOJQJ^Jha__OJQJ^Jh)ChI[OJQJ^Jh)ChI[5OJQJ^JhI[OJQJ^JhyOJQJ^Jhh;tOJQJ^JhhNOJQJ^JhhI[OJQJ^Jhhi/oOJQJ^JhhsYOJQJ^JhsY5OJQJ^JhI[5OJQJ^Jh#hi/o5OJQJ^JLTblmt    _#k#l#q########ǹ~qdSS!jh#h^-OJQJU^Jh#hPDOJQJ^Jh#h~]OJQJ^Jh#hi/oOJQJ^Jh#h^-OJQJ^Jh#OJQJ^Jh F}OJQJ^Jh#hNOJQJ^Jh#hb5OJQJ^Jh#hI[5OJQJ^JhsYOJQJ^JhI[OJQJ^JhyOJQJ^Jh,jhI[OJQJ^Jo!^#_#/$0$$$$$$$$%C%E%F%H%I%K%L%N%O%r%s%t%u%v%--$a$gdq, $d@a$gd####0$$$$$$$$$$%% % %1%2%A%B%C%D%F%G%I%J%L%M%O%T%ƼƯӕwwhw`\`\`\`\Oh#h~]CJOJQJhHjhHUh#hb0JOJQJ^J!jh#hbOJQJU^Jh#h OJQJ^Jh#hbOJQJ^Jh#h~]OJQJ^Jh#hPDOJQJ^Jhi/oOJQJ^Jh#hi/oOJQJ^Jh#h^-OJQJ^J!jh#h^-OJQJU^Jh#h^-0JOJQJ^JT%U%[%\%]%^%b%c%n%o%p%q%r%t%u%v%ʽh#h^-OJQJ^JhHh~]ha__CJOJQJmHnHuh#h~]CJOJQJ!jh#h~]CJOJQJU51h:pb;0/ =!8"8#8$8% ^2 666666666vvvvvvvvv66666686666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~_HmH nH sH tH D`D Normal*$CJ_HaJmH sH tHDA D Default Paragraph FontVi@V 0 Table Normal :V 44 la (k ( 0No List 2o2 WW8Num1z0OJQJ2o2 WW8Num2z0OJQJ2o2 WW8Num4z0OJQJDA !D Default Paragraph FontJ/1J Absatz-Standardschriftart6oA6 WW8Num1z1 OJQJ^J2oQ2 WW8Num1z2OJQJ6oa6 WW8Num2z1 OJQJ^J2oq2 WW8Num2z2OJQJ2o2 WW8Num5z0OJQJ6o6 WW8Num5z1 OJQJ^J2o2 WW8Num5z2OJQJJ/J WW-Default Paragraph Font6U`6  Hyperlink >*B*phB'`B Comment ReferenceCJaJ:": Comment Text CharFoF Comment Subject Char5\NON Heading x$CJOJPJQJ^JaJ6B@6  Body Text !x(/@"( List"^JH"@2H Caption #xx $6CJ]^JaJ.OB. 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