ࡱ> 03/y bjbj 4 {{nnnnn0$0Vnnn nn@|  k0888n8 4: Housing Operating System Request for Information The University of Oregon is issuing a Request for Information (RFI) for the purpose of gathering information about housing operating systems. We are interested in exploring housing operating systems that would enable the offices under the heading University Housing (food service, maintenance/facilities, custodial, the business office, residence life and family housing) to automate and streamline numerous intake and contract processes. Current Environment: Currently offices work mostly in paper processes, where once the information is collected someone will manually enter the information into Banner or a spreadsheet. Documents are saved in three main places, the Banner System, on the departmental shared drive, or scanned using Singularity. Requirements: Software shall allow potential students to view and submit a housing application with deposit Software shall allow potential students to electronically sign and submit a housing contract Software shall allow for potential and current students to select an available room of their choice from those in our system Software shall allow for all potential and current students to edit their application and room choices Software shall collect emergency contact information for all admitted students Software shall track and manage all applications received, contracts signed, rooms selected and remaining rooms available. Software shall allow all students to retrieve copies of their documents as needed Software shall allow all current students the ability to submit room change and room cancellation request Software shall allow all students to review and agree to Property Room Condition Reports upon their arrival Software shall allow for potential and current students to select a roommate based on common interest from information submitted by the students Software shall allow for all students to pay room and board as well as miscellaneous charges electronically Software shall allow students to submit an electronic maintenance request Software shall allow students to make changes to their meal plans as needed Software should allow students to view the number of remaining meal points they have in a given week Software should allow for customers, vendors to reserve meeting spaces within our dinning venues Software shall be able to do statistical analysis of occupancy, applications and revenue Software shall integrate all student records to Student Data Warehouse Software should allow for an online record of stay Software shall allow for tracking rental reference information Software shall allow for attaching various types of documents to a contract Software shall attach photos of our spaces with applications Software shall generate vacate notices for all family housing locations Software shall have rental agreements and contract renewals for family housing Software shall be able to fully integrate with Banner, Singularity, M-Pulse and Simplicity Software shall allow for quick and easy reporting based on any fields Software shall allow for basic, custom and dashboard reporting Software shall allow for fast and easy implementation and setup To ask questions or submit a response to the RFI contact: Patrick Stevens, Assistant Director for Housing Systems and Services,  HYPERLINK "mailto:patricks@uoregon.edu" patricks@uoregon.edu 541-346-4218 We are requesting all submissions be made prior to 5:00pm on Wednesday, April 11, 2012, however, responses received after that time may be evaluated at the discretion of University Housing. This RFI does not constitute a solicitation or an offer of a contract. Responses will not bind you to the University (or the University to you) contractually or monetarily or in any other way. 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