ࡱ> 02/y bjbj 4{{rrrrrb$ Jrrrwww"rrwwwAi"Y20ba  ii rUxwwb  8:  Contract Management System Request for Information The University of Oregon is issuing a Request for Information (RFI) for the purpose of gathering information about contract management systems. We are interested in exploring contract management systems that would enable to the Purchasing and Contracting Services (PCS) office to automate and streamline their intake and contract management processes. Current Environment: Currently departments complete a Word document intake sheet and email it with their contract documents. PCS manually enters this information into a spreadsheet and tracks all phases of the contract with the spreadsheet. Documents are saved to a file system. Requirements: Software shall store and track status of thousands of contract/project records with unlimited capacity. Software shall allow for attaching various types of documents to a contract record. i.e. outlook, word, excel, pdf, etc. Software shall have an action log attached to each contract record - phone calls, meetings, emails, approvals, etc. Software shall attach a unique number to each contract record Software shall track and manage vendor information, Insurance coverages, business registrations, financial stability, etc. Software should route contract record through workflow process Software shall be easily and highly configurable for entering intake information (fields can change or be added as needed) Software shall allow for quick and easy retrieval of contracts and related documents based on any fields Software shall allow for quick and easy reporting based on any fields Software shall allow for basic, custom and dashboard reporting Software shall allow for fast and easy implementation and setup Software shall require minimal IT resources and support for implementation, administration and maintenance To ask questions or submit a response to the RFI contact: Amy Grainger, Purchasing Analyst,  HYPERLINK "mailto:amyg@uoregon.edu" amyg@uoregon.edu, 541-346-2418 This RFI does not constitute a solicitation or an offer of a contract. Responses will not bind you to the University (or the University to you) contractually or monetarily or in any other way. Please feel free to make suggestions, in addition to responding to the above requirements. 5 . / ^ _ ̯̿̿seWJeJ=hJuh OJQJ^JhJuh'OJQJ^JhJuhy5OJQJ^JhJuh 5OJQJ^J!hJuhyB* OJQJ^JphhJuhOJQJ^JhJuh#5OJQJ^JhJuhy5>*OJQJ^JhJuhjJ{5>*OJQJ^JhJuhfXOJQJ^JhJuhyOJQJ^JhJuhy5OJQJ\^JhJuhfX5OJQJ\^J hJuhI)>456 . /  ^ G$gd gd'gdygdfXgdy$a$gdy   GH46pgdygdyG$gdgdG$gd gd'_ 45p̘̿̿ hJuhyhJuhfX0JOJQJ^J!jhJuhfXOJQJU^JhJuhfXOJQJ^JhJuhyOJQJ^JhJuh OJQJ^JhJuhOJQJ^JhJuh'OJQJ^J21h:pI)>/ =!"#$% j 666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~ OJPJQJ_HmH nH sH tH L`L yNormal$CJOJPJQJ_HaJmH sH tH DA D Default Paragraph FontRiR 0 Table Normal4 l4a (k ( 0No List ^o^ yDefault 7$8$H$)B*CJPJ^J_HaJmH phsH tH 6U`6 y0 Hyperlink >*B*phHZ@H y0 Plain TextCJOJPJQJ^JaJFo!F y0Plain Text CharCJOJQJaJX@2X  List Paragraph 1$^CJOJQJaJhPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3N)cbJ uV4(Tn 7_?m-ٛ{UBwznʜ"Z xJZp; {/<P;,)''KQk5qpN8KGbe Sd̛\17 pa>SR! 3K4'+rzQ TTIIvt]Kc⫲K#v5+|D~O@%\w_nN[L9KqgVhn R!y+Un;*&/HrT >>\ t=.Tġ S; Z~!P9giCڧ!# B,;X=ۻ,I2UWV9$lk=Aj;{AP79|s*Y;̠[MCۿhf]o{oY=1kyVV5E8Vk+֜\80X4D)!!?*|fv u"xA@T_q64)kڬuV7 t '%;i9s9x,ڎ-45xd8?ǘd/Y|t &LILJ`& -Gt/PK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!0C)theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] _    X8@0(  B S  ?3./^_45566p=  h^h`hH. P^`PhH.. ^`hH... x^`xhH.... ^`hH .....  X^ `XhH ......  ^ `hH.......  8^`8hH........  `^``hH.........=  u,hN4t:U:mIBI&O XRwo[t|^bi{fc`n]yu,#d-I)>TfX\a[_EbJujJ{\\'/{#  R*'NQ@@UnknownG*Ax Times New Roman5Symbol3. *Cx Arial7.@ Calibri9=  @ Consolas?= *Cx Courier NewA$BCambria Math"qhDDVV!203qHP $Py2!xx amyg Amy Grainger Oh+'04x  $,amygNormalAmy Grainger2Microsoft Office Word@@fMxE@@V՜.+,D՜.+,@ hp  University of Oregon  Title 8@ _PID_HLINKSAh+mailto:amyg@uoregon.edu  !"#$%&()*+,-.1Root Entry FЈ31Table WordDocument4SummaryInformation(DocumentSummaryInformation8'CompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q