ࡱ>  gbjbj$$ F|F|*,,,,,4```h\`f>8&^ p "#$xy={={={={={={=$@2CP=,%""%%=,, 4 >'''%v, , y='%y=''M6|}7 KSe%v6e=6>0f>6C &C$}7}7C,7%%'%%%%%=='%%%f>%%%%C%%%%%%%%% :  Request for Quotes Goods/Trade Services RFQ for Fine and Decorative Art Auction and Appraisal Services (PCS# 500100-0013-RFQ) Closing Date and Time: Wednesday May 21, 2014 at 5:00 p.m. (Pacific Time) Contact: Chris White Email: cew@uoregon.edu Department: Jordan Schnitzer Museum of Art Address: 1223 University of Oregon, Eugene, OR 97403 Submittal Instructions: Enter the requested information on the Request for Quotes (RFQ) form, print and sign it. Prepare your response including the RFQ form and any additional documents. Submit the complete response via email, facsimile or US mail to the department contact noted above. General Information: The State Board of Higher Education acting by and through the University of Oregon on behalf of the Jordan Schnitzer Museum of Art (University) is issuing this RFQ for the procurement of goods and/or trade services as described in this RFQ. Use this form to submit your signed quote pursuant to the submittal instructions by the Closing Date and Time shown above. If you do not use this form your quote may be deemed non-responsive. If you do not sign this Request for Quotes form or submit it to University by the Closing Date and Time, your quote will be deemed non-responsive and will not be considered for award. By providing a quote in response to this RFQ, Contractor agrees to the terms and conditions contained in this RFQ and further agrees to the University Standard Terms and Conditions found at  HYPERLINK "http://pcs.uoregon.edu/content/forms" http://pcs.uoregon.edu/content/forms. Any contract resulting from this RFQ will be subject to the University Standard Terms and Conditions. Quotes submitted that contain any exceptions or modification to the terms and conditions contained in this RFQ or the University Standard Terms and Conditions, may be deemed non-responsive by University in its sole discretion. If modifications to the University Standard Terms and Conditions are requested, the sections and specific modifications must be provided. Separate terms submitted to replace the University Standard Terms and Conditions in its entirety will not be considered. Quotes submitted in response to this RFQ will be retained by the University for the required retention period and made a part of the file or record that will be open to public inspection. If a response contains any information that is considered a trade secret under ORS 192.501(2), mark each page containing such information with the following legend: TRADE SECRET. The Oregon public records law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies unless the public interest requires disclosure in the particular instance. Non-disclosure of documents or any portion thereof or information contained therein may depend on official or judicial determinations made pursuant to law. An entire response to this RFQ marked as trade secret is unacceptable, and all parts of such quote will be deemed available for public disclosure. RFQ for Fine and Decorative Art Auction and Appraisal Services (PCS# 500100-0013-RFQ) Specifications: See Exhibit B Contractors Proposed Quote Details. Auction services for the sale of fine and decorative art objects as required by the Jordan Schnitzer Museum of Art. Appraisal services as requested by the Jordan Schnitzer Museum of Art. Appraisals will be conducted with the use of photography. Storage of art objects in a secure art storage warehouse without additional fee until sale or otherwise arranged shipment. Submittals: Contractor must submit the following information: Completed and Signed Representations, Certifications, and Acknowledgements (See Exhibit A); Completed Contractors Proposed Quote Details (See Exhibit B); Contact information, including name and title of primary contact, business name, address, telephone number and email address; Entity Verification (for entities other than sole proprietorships): Evidence in the form of a Secretary Certificate (or equivalent documentation) that the individual submitting the Response is authorized to act for and bind the Contractor in all matters relating to the Response and possible subsequent contract. This type of written documentation is commonly in the form of a Secretarys Certificate or Officers Certificate issued by the board or committee governing the entity. The written documentation, however, is not required to be in any particular form as long as it clearly shows the individual signing the Response has authority to bind the Respondent. Evidence that Contractor (if not organized or incorporated in the State of Oregon), is in good standing in its state of organization or incorporation. This type of written documentation is commonly in the form of a certificate of good standing. The written documentation, however, is not required to be a certificate of good standing. For example: A corporation incorporated in Delaware could go to the Delaware Secretary of States website, perform a business entity search on itself, and submit with its Response a copy of the record retrieved from that site. Detailed information on how the Contractor meets each of the specifications set forth above, including a firm resume and description of resources available to Contractor to perform under a contract awarded pursuant to this letter; Description of Contractors experience performing projects similar in type and magnitude to the subject of this letter. Contractors description must include a minimum of three (3) examples demonstrating the above experience and include work samples of similar projects (e.g. photographs, literature, etc.); List of three University clients (and their respective contact information) for whom Contractor has completed similar projects. These clients may be contacted by University for an evaluation and assessment of the Contractors performance; RFQ for Fine and Decorative Art Auction and Appraisal Services (PCS# 500100-0013-RFQ) Itemized schedule of costs for hourly rates and fees for services which Contractor would provide under a contract awarded pursuant to this letter, as outlined on Exhibit B; Description outlining Contractors area(s) of specialty. Special Terms and Conditions: Delivery: Quotes will include delivery, FOB Destination Freight Prepaid and Allowed, which means all transportation charges from vendor to University are prepaid and borne by the Contractor. If you do not quote FOB Destination Freight Prepaid and Allowed, all transportation and handling charges must be indicated separately and will be considered in the award. Approved Equals. Unless otherwise specified, approved equals may be considered. If alternatives to specifications are offered, include brand, model number, and complete information so offer may be properly evaluated. Reservations: University reserves the right to accept or reject quotes on each line separately, or as a whole, to reject any or all offers, to waive any informalities or irregularities, to award items separately or in aggregate, and to contract in the best interest of University. Insurance Requirements: If checked below, the specified insurance is required for any contract resulting from this Request for Quotes. See University Standard Terms and Conditions found at  HYPERLINK "http://pcs.uoregon.edu/content/forms" http://pcs.uoregon.edu/content/forms, Section 5 for specified insurance requirements.  FORMCHECKBOX  Commercial General Liability Insurance.  FORMCHECKBOX  Commercial Automobile Liability Insurance.  FORMCHECKBOX  Additional Terms and Conditions: If checked, this quote is subject to additional University terms and conditions attached and titled: Trade Services Agreement, attached hereto as Exhibit C. EXHIBIT A RFQ for Fine and Decorative Art Auction and Appraisal Services (PCS# 500100-0013-RFQ) Representations, Certifications, and Acknowledgements (Contractor MUST Complete Grey Shaded Areas and Submit with Quote by Closing Date and Time.) Contractor:  FORMTEXT       Address:  FORMTEXT       Email:  FORMTEXT       Phone:  FORMTEXT       Fax:  FORMTEXT       Please indicate your Minority Women or Emerging Small Business (MWESB) Status: Women Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Minority Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Emerging Small Business  FORMCHECKBOX  Self Report  FORMCHECKBOX  State Certified #  FORMTEXT       None of the Above  FORMCHECKBOX  Representations and Warranties. By submitting this quote in response to this RFQ, Contractor represents and warrants that: Quotes submitted will be considered firm offers as set forth in the UCC and as such, all prices quoted shall be firm for three months from the Closing Date and Time. Contractor has the power and authority to enter into and perform the contract awarded as a result of this RFQ. The individual signing for Contractor is authorized to execute this quote on behalf of Contractor. Contractor is an independent contractor and not an employee, partner, or agent of University. Contractors name, as it appears in this quote, is Contractors legal name, as it will appear in the Contractors W-9, and if Contractor is an entity rather than an individual that the entity named in this quote is validly-existing and in good standing. Contractor has not discriminated against Historically Underrepresented Businesses (defined in OAR 580-061-0010) in obtaining any required subcontracts. No officer, agent or employee of University has participated on behalf of University in preparation of the quote, that quote is made in good faith, without fraud, collusion, or connection of any kind with any other responder for the same work, and that the Contractor is competing solely in Contractor s own behalf without connection with, or obligation to any undisclosed person or firm. 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