ࡱ>  bjbjO O -a-afJTBBB~B\RXj&(D&D&D&x'2)4*KQMQMQMQMQMQMQ$TfWRqQz+x'x'z+z+qQD&D&4R---z+FD&D&KQ-z+KQ--RIwLD&Wlg+J7Q,R0\RJW,W<wLWwLz+z+-z+z+z+z+z+qQqQ-z+z+z+\Rz+z+z+z+Wz+z+z+z+z+z+z+z+z+ :  Request for Quotes Personal Services  FORMTEXT Video Editing and Production Services (PCS # FORMTEXT 222000-0540-RFQ) Quotes due by: October 29, 2013 at 5:00 pm (PDT) Contact:  FORMTEXT Melynn Bates Fax:  FORMTEXT 541-346-3917 Email:  FORMTEXT Melynn@uoregon.edu Department:  FORMTEXT American English Institute, a program of the Department of Linguistics Address:  FORMTEXT 5212 University of Oregon, Eugene, OR 97403 Submittal Instructions: Enter the requested information on the Request for Quotes (RFQ) form, print and sign it. Prepare your complete response, including the RFQ form and any additional documents. Submit the complete response via email, facsimile or US mail to the department contact noted above. General Information: The State Board of Higher Education acting by and through the University of Oregon on behalf of the  FORMTEXT American English Institute, a program of the Department of Linguistics (University) is issuing this RFQ for the procurement of personal services as described in this RFQ. Use this form to submit your signed quote pursuant to the submittal instructions by the date and time shown above. Additional documents may be included as part of the response, provide all documents in Word format. If you do not use this form your quote may be deemed non-responsive. If you do not sign this Request for Quotes form or submit it to University by the due date and time, your quote will be deemed non-responsive and will not be considered for award. By providing a quote in response to this RFQ, Contractor agrees to the terms and conditions contained in this RFQ and further agrees to the Personal Services Contract Standard Contract Provisions found at  HYPERLINK "http://pcs.uoregon.edu/content/forms" http://pcs.uoregon.edu/content/forms. Any contract resulting from this RFQ will be subject to the Personal Services Contract Standard Contract Provisions. Quotes submitted that contain any exceptions or modification to the terms and conditions contained in this RFQ or the Personal Services Contract Standard Contract Provisions, may be deemed non-responsive by University in its sole discretion. If modifications to the Personal Services Contract Standard Contract Provisions are requested the sections and specific modifications must be provided. Separate terms to replace the Personal Services Contract Standard Contract Provisions in its entirety will not be considered. Quotes submitted in response to this RFQ will be retained by the University for the required retention period and made a part of the file or record that will be open to public inspection. If a response contains any information that is considered a trade secret under ORS 192.501(2), mark each page containing such information with the following legend: TRADE SECRET. The Oregon public records law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies unless the public interest requires disclosure in the particular instance. Non-disclosure of documents or any portion thereof or information contained therein may depend on official or judicial determinations made pursuant to law. An entire response to this RFQ marked as trade secret is unacceptable, and all parts of such quote will be deemed available for public disclosure.  FORMCHECKBOX  Insurance Requirements: If checked, the specified insurance is required for any contract resulting from this RFQ. See Attachment D included in this RFQ, Personal Services Contract Insurance Requirements.  FORMCHECKBOX  Additional Terms and Conditions: If checked, this quote is subject to additional University terms and conditions attached and titled:  FORMTEXT        FORMTEXT Video Editing and Production Services PCS# 222000-0540-RFQ Scope of Work:  FORMTEXT   Contractor will provide the following services to University under this Contract: Video Editing Services. Contractor will provide editing services for Universitys existing video footage from the materials available online for the following projects: Shaping the Way We Teach English: Successful Practices Around the World materials available online at the following website:  HYPERLINK "http://americanenglish.state.gov/resources/shaping-way-we-teach-english-successful-practices-around-world" americanenglish.state.gov/resources/shaping-way-we-teach-english-successful-practices-around-world. Shaping the Way We Teach English, Observation to Action (forthcoming 2013), materials will be available at the following websites:  HYPERLINK "http://media.uoregon.edu/channel/category/shaping-the-way-we-teach-english-from-observation-to-action/" http://media.uoregon.edu/channel/category/shaping-the-way-we-teach-english-from-observation-to-action/ and  HYPERLINK "https://www.youtube.com/playlist?list=PL7BlTIDdOgZKXgMkfUsDGoFp5HH97TP_8" https://www.youtube.com/playlist?list=PL7BlTIDdOgZKXgMkfUsDGoFp5HH97TP_8 All edited footage will be provided according to the formatting specifications below. Completion Date. The final edited footage will be completed and delivered to University no later than February 15, 2014. 2. Video Production Services. Contractor will also produce new video footage for Universitys use in Universitys pilot Massive Online Open Course (MOOC). MOOC aims to serve English as a Foreign Language (EFL) educators worldwide and will be administered and delivered via the Coursera  HYPERLINK "http://www.coursera.org" www.coursera.org education company. MOOC will consist of two sets of 5-week courses, with one new module and topic per week (10 modules total). As part of the MOOC project, Contractor will create opening and closing video segments approximately 3-5 minutes in length each for the two sets of 5-week courses (4 segments total). UO AEI will collaborate with Contractor to help provide scripts and talent. Videotaping will occur in a local Eugene, Oregon studio to be obtained by UO AEI, on campus, or in the community. Contractor will also create introductory video segments, approximately 2-3 minutes in length, for the 10 MOOC modules (10 segments total). UO AEI will collaborate with Contractor to help provide scripts and talent. Videotaping will occur in a local Eugene, Oregon studio to be obtained by UO AEI, on campus, or in the community. Completion Date. Contractor must complete all MOOC production work no later than January 15, 2014 and all post-production work no later than February 15, 2014. 3. Video Specifications. For all videos, Contractor will: Adjust the audio and color to consistent levels across. Create high resolution versions of the videos for uploading to Coursera, YouTube, and UO Channel. Examples are available on the ECA/A/L website:  HYPERLINK "http://www.youtube.com/playlist?list=PL7BlTIDdOgZKXgMkfUsDGoFp5HH97TP_8" www.youtube.com/playlist?list=PL7BlTIDdOgZKXgMkfUsDGoFp5HH97TP_8 Provide low and high resolution MP4s for all videos (640x480 for delivery via FTP or disc). Provide 20 sets of DVD discs containing all MOOC video footage with text labels. Ensure all videos are Section 508 accessibility compliant (e.g., use of closed captioning). Qualifications: Contractor must meet the following qualifications: Previous experience developing U.S. Department of State video-based training materials for EFL educators (e.g., Shaping the Way We Teach English or E-Teacher Scholarship Program), including but not limited to Section 508 accessibility compliance (e.g., use of closed captioning). Previous experience working with post-secondary U.S. educational institutions, including their media services and academic departments, on the development of video-based materials for teacher training and worldwide dissemination. Demonstrated capacity to manage complex projects, meet deadlines and effectively communicate with a wide range of stakeholders (e.g., content specialists, other video producers, streaming specialists, graphics specialists, transcript/captioning services, editors, fiscal entities, etc.). Demonstrated ability to analyze partially completed work, take remedial steps as needed, and bring a video production project to completion. Ability to videotape on location in Eugene, Oregon and have in-person meetings as needed with UO AEI faculty and staff. Must have extensive (5 plus years) experience with commercial work at national and international levels. Submittals: In addition to completion of the Contractors Proposed Statement of Work (SOW) page and the Representations and Warranties page below, Contractors submittals must include the following: URLs and/or other work samples in support of Scope of Work and Qualifications above. Description of Contractors experience performing projects similar in type and magnitude to the subject of this RFQ including work samples of similar projects. List of three references as well as contact information for clients for whom similar projects have been completed by Contractor. Proposed timeline with breakdown of time allocated for delivery of all deliverables identified in Scope of Work above. An itemized budget of cost estimates for work to be performed to complete the project. The itemized budget must set forth a total price. VIDEO EDITING AND PRODUCTION SERVICES (PCS# 222000-0540-RFQ) Contractors Proposed Statement of Work (SOW) Details To streamline the quote and contracting review process, fill in the SOW details below. Contractor Full Legal Name:  FORMTEXT       Contract Term:  FORMTEXT       Proposed Start Date:  FORMTEXT       Proposed End Date:  FORMTEXT       Price Quote for Services:  FORMCHECKBOX Fixed Fee:  FORMTEXT        FORMCHECKBOX Variable Fee  Define Structure (ie. Rate per hour or per deliverable):  FORMTEXT       Maximum Not to Exceed: $ FORMTEXT       Deliverables: Contractor will provide to University the following deliverables: No.Description of Deliverables/Tasks/MilestonesResponsible PartyDue Date or Estimated DurationFee/Rate 1. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  2. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  3. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  4. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  5. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  6. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  7. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  8. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT   FORMTEXT  9. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  10. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT   Additional Expenses:  FORMTEXT       FORMTEXT       Video Editing and Production Services PCS# 222000-0540-RFQ Grey Shaded Areas to be Completed by Contractor (Must Complete and submit with your proposal by closing date and time.) Contractor:  FORMTEXT       Address:  FORMTEXT       Email:  FORMTEXT       Phone:  FORMTEXT       Fax:  FORMTEXT       Please indicate your Minority Women or Emerging Small Business (MWESB) Status: Women Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Minority Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Emerging Small Business  FORMCHECKBOX  Self Report  FORMCHECKBOX  State Certified #  FORMTEXT       None of the Above  FORMCHECKBOX  Representations and Warranties. By submitting this quote in response to this RFQ, Contractor represents and warrants that: 1. Prices quoted shall be firm for three months from the date quotes are due. 2. Contractor has the power and authority to enter into and perform the contract awarded as a result of this RFQ. 3. The individual signing for Contractor is authorized to execute this quote on behalf of Contractor. 4. Contractor is an independent contractor and not an employee, partner, or agent of University. 5. Contractors name, as it appears in this quote, is Contractors legal name, as it will appear in the Contractors W-9, and if Contractor is an entity rather than an individual that the entity named in this quote is validly existing and in good standing. 6. Proposer has not discriminated against Historically Underrepresented Businesses (defined in OAR 580-061-0010) in obtaining any required subcontracts. 7. No officer, agent or employee of University has participated on behalf of University in preparation of the proposal, that the proposal is made in good faith, without fraud, collusion, or connection of any kind with any other proposer for the same work, and that the Proposer is competing solely in Proposers own behalf without connection with, or obligation to any undisclosed person or firm Signature: Date:  FORMTEXT       Print Name:  FORMTEXT        FORMCHECKBOX No Quote. Date Contacted:  FORMTEXT       Reason:  FORMTEXT       ATTACHMENT D PERSONAL SERVICES CONTRACT INSURANCE REQUIREMENTS (Only complete when insurance is required) During the term of this Contract, Contractor will maintain in full force at Contractors own expense the insurance indicated below and fulfill the following requirements: 1. General Liability Insurance  FORMCHECKBOX  Required by University  FORMCHECKBOX  Not Required by University Contractor will obtain comprehensive general liability insurance with a broad form CGL endorsement or broad form commercial general liability insurance, with a minimum combined single limit of not less than  FORMCHECKBOX  $1,000,000 for each occurrence and $2,000,000 aggregate or  FORMCHECKBOX  $2,000,000 for each occurrence and $5,000,000 aggregate covering bodily injury and property damage, and will include personal and advertising injury liability, products liability, and contractual liability coverage for the indemnity provided under this Contract. It will provide that University and officers and employees are additional insureds but only with respect to the Contractor's services to be provided under this Contract (See Paragraph #4 of this Attachment). 2. Commercial Auto Liability Insurance:  FORMCHECKBOX  Required by University  FORMCHECKBOX  Not Required by University Commercial automobile liability insurance with a minimum combined single limit of $1,000,000 for each accident and $2,000,000 aggregate for bodily injury and property damage, including coverage for owned, hired and non-owned vehicles, as applicable. 3. Professional Liability Insurance: FORMCHECKBOX  Required by University  FORMCHECKBOX  Not Required by University Examples to consider: attorney, physician, dentist, counselor, architects, etc. Professional Liability insurance with a combined single limit, or the equivalent, of not less than  FORMCHECKBOX  $1,000,000 per occurrence and $2,000,000 aggregate or  FORMCHECKBOX  $2,000,000 per occurrence and $5,000,000 aggregate. This is to cover damages caused by error, omission, or negligent acts related to the professional services to be provided under this Contract. If this insurance is arranged on a claims made basis, tail coverage will be required at the completion of this Contract for a duration of 24 months. Only a certificate is required. 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Insurance; Certificates of Insurance and Endorsements. Contractor will obtain insurance policies issued by an insurance company authorized to do business in the State of Oregon with a minimum financial rating of an AM Best rating of A- or higher. Contractors liability insurance, except for professional liability insurance, will be arranged on an occurrence basis. The Contractor will be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. Upon request by University, Contractor must provide to University a Certificate of Insurance from the insuring company evidencing insurance coverage required by this Contract. The Description of Operations must include (using the following exact language) the State Board of Higher Education acting by and through the University of Oregon, their officers and employees as additional insured. The certificate will provide that the insurance company will give a 30-days written notice to University if the insurance is cancelled or materially changed. Upon request by University, Contractor will provide to University an endorsement from the insuring company, naming (using the following exact language) the State Board of Higher Education acting by and through the University of Oregon, their officers and employees as additional insured. If requested, complete copies of insurance policies will be provided to University. 5. Notice of cancellation or change. Contractor will not cancel, materially change, reduce limits, or fail to renew the insurance coverage(s) without 30-days' written notice from the Contractor or insurer(s) to University, Contract Manager at the following address: 720 E. 13th Avenue, Suite 302, Eugene, OR 97401.     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