ࡱ> [ bjbj1[1[ S1\S1\CfffffTR 5W!'('''(*v+|V>V>V>V>V>V$X[>bVf+((++bVff''4Vr0r0r0+Rf'f' ,:  Request for Quotes Personal Services Pre-Employment Background Investigator Services (PCS #460000-0015-RFQ) Quotes due by: October 30, 2013 at 5:00 p.m. (PDT) Contact:  FORMTEXT Leslie Fountain Williams Fax: (541) 346-8328 Email:  FORMTEXT leslie@uoregon.edu Department:  FORMTEXT Police Department Address:  FORMTEXT 2141 E. 15th Ave., Eugene, OR 97403 Submittal Instructions: Enter the requested information on the Request for Quotes (RFQ) form, print and sign it. Prepare your complete response, including the RFQ form and any additional documents. Submit the complete response via email, facsimile or US mail to the department contact noted above. General Information: The State Board of Higher Education acting by and through the University of Oregon on behalf of the  FORMTEXT Police Department (University) is issuing this RFQ for the procurement of personal services as described in this RFQ. Use this form to submit your signed quote pursuant to the submittal instructions by the date and time shown above. Additional documents may be included as part of the response, provide all documents in Word format. If you do not use this form your quote may be deemed non-responsive. If you do not sign this Request for Quotes form or submit it to University by the due date and time, your quote will be deemed non-responsive and will not be considered for award. By providing a quote in response to this RFQ, Contractor agrees to the terms and conditions contained in this RFQ and further agrees to the Personal Services Contract Standard Contract Provisions found at  HYPERLINK "http://pcs.uoregon.edu/content/forms" http://pcs.uoregon.edu/content/forms. Any contract resulting from this RFQ will be subject to the Personal Services Contract Standard Contract Provisions. Quotes submitted that contain any exceptions or modification to the terms and conditions contained in this RFQ or the Personal Services Contract Standard Contract Provisions, may be deemed non-responsive by University in its sole discretion. If modifications to the Personal Services Contract Standard Contract Provisions are requested the sections and specific modifications must be provided. Separate terms to replace the Personal Services Contract Standard Contract Provisions in its entirety will not be considered. Quotes submitted in response to this RFQ will be retained by the University for the required retention period and made a part of the file or record that will be open to public inspection. If a response contains any information that is considered a trade secret under ORS 192.501(2), mark each page containing such information with the following legend: TRADE SECRET. The Oregon public records law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies unless the public interest requires disclosure in the particular instance. Non-disclosure of documents or any portion thereof or information contained therein may depend on official or judicial determinations made pursuant to law. An entire response to this RFQ marked as trade secret is unacceptable, and all parts of such quote will be deemed available for public disclosure.  FORMCHECKBOX  Insurance Requirements: If checked, the specified insurance is required for any contract resulting from this RFQ. See Attachment D included in this RFQ, Personal Services Contract Insurance Requirements.  FORMCHECKBOX  Additional Terms and Conditions: If checked, this quote is subject to additional University terms and conditions attached and titled: Term of Work: University anticipates that the initial term of the contract awarded under this RFQ will be for 12 months, with the option, at Universitys sole discretion, to extend the contract four additional 12 month terms, for a total contract term not to exceed five years. The duration and scope of extensions for additional Pre-Employment Background Investigator Services will be mutually agreed to in writing through an amendment to the original contract, resulting from this informal competitive process. Scope of Work: University will provide the following to Contractor: A copy of an applicant's employment application plus any accompanying documents that an applicant submitted with the application. An applicant's original pre-employment background questionnaire and related documents which were completed by the applicant. Applicant's original notarized authorization to release records. Contractor will: Provide University a written report detailing the completed background investigation within 30 days of receipt of the required documents. Contractor will address the report to the Executive Director/Chief of Police of University of Oregon Police Department. Provide University all information gathered as a direct result of the background investigation. Treat both the University provided documents and any information gathered as a direct result of the background check as confidential information. Consult with University leadership and/or department appointed psychologist regarding any background related questions that arise during the hiring process. Return all original documents to the University upon completion of the investigation. Contractors invoice will include a detailed, daily accounting for all items billed. Qualifications: The following qualifications are Mandatory Qualifications: Excellent investigative skills demonstrated by employment history and professional references; No less than five (5) years of law enforcement experience conducting investigations or equivalent and relevant experience; The ability to develop lead information and conduct appropriate follow-up investigative activity demonstrated by employment history and professional references; No less than five years prior experience conducting background investigations for a law enforcement agency; Strong writing skills demonstrated by copies of past written work products; Exceptional interpersonal skills demonstrated by employment history and professional references; Current Oregon Drivers License or ability to obtain one at the time of appointment. The following qualifications are Preferred Qualifications: More than 10 years of law enforcement experience conducting background investigations; Demonstrated extensive knowledge and experience related to conducting interviews demonstrated by employment history as an investigator and professional references. Subsequent submittals can include other documents (e.g. copies of past performance evaluations, copies of past written work products, etc.); Successful completion of an accredited background investigations course; The ability to respond in a timely manner for assignments (minimal standing obligations which might deter from being available to accept assignments with little or no advance notice). Submittals: In addition to completion of the Contractors Proposed Statement of Work (SOW) page and the Representation and Warranties page below Contractors submittals must include the following: A description of how you meet the Mandatory and Preferred Qualifications listed above. A list of three recent clients for whom similar projects have been completed. These clients may be contacted by University for an evaluation and assessment of your performance. Any certificates or accreditations you may have relevant to the work to be performed Current rsum, demonstrating employment history The names, addresses, phone numbers and email addresses of three professional references. Professional references are references from individuals who can attest to your skills, qualifications, and abilities. Professional references can include managers, colleagues, clients, business contacts and others who can recommend your work. Contractors Proposed Statement of Work (SOW) Details To streamline the quote and contracting review process, fill in the SOW details below. Project Name:  FORMTEXT       Contractor Full Legal Name:  FORMTEXT       Contract Term:  FORMTEXT       Proposed Start Date:  FORMTEXT       Proposed End Date:  FORMTEXT       Price Quote for Services:  FORMCHECKBOX Fixed Fee:  FORMTEXT        FORMCHECKBOX Variable Fee  Define Structure (ie. Rate per hour or per deliverable):  FORMTEXT       Maximum Not to Exceed: $ FORMTEXT       Deliverables: Contractor will provide to University the following deliverables: No.Description of Deliverables/Tasks/MilestonesResponsible PartyDue Date or Estimated DurationFee/Rate 1. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  2. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  3. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  4. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  5. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  6. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  7. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT  8. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT   FORMTEXT  9. FORMTEXT    FORMTEXT   FORMTEXT   FORMTEXT   Additional Expenses:  FORMTEXT       FORMTEXT       Grey Shaded Areas to be Completed by Contractor (Must Complete and submit with your proposal by closing date and time.) Contractor:  FORMTEXT       Address:  FORMTEXT       Email:  FORMTEXT       Phone:  FORMTEXT       Fax:  FORMTEXT       Please indicate your Minority Women or Emerging Small Business (MWESB) Status: Women Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Minority Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Emerging Small Business  FORMCHECKBOX  Self Report  FORMCHECKBOX  State Certified #  FORMTEXT       None of the Above  FORMCHECKBOX  Representations and Warranties. By submitting this quote in response to this RFQ, Contractor represents and warrants that: 1. Prices quoted shall be firm for three months from the date quotes are due. 2. Contractor has the power and authority to enter into and perform the contract awarded as a result of this RFQ. 3. The individual signing for Contractor is authorized to execute this quote on behalf of Contractor. 4. Contractor is an independent contractor and not an employee, partner, or agent of University. 5. Contractors name, as it appears in this quote, is Contractors legal name, as it will appear in the Contractors W-9, and if Contractor is an entity rather than an individual that the entity named in this quote is validly existing and in good standing. 6. Proposer has not discriminated against Historically Underrepresented Businesses (defined in OAR 580-061-0010) in obtaining any required subcontracts. 7. No officer, agent or employee of University has participated on behalf of University in preparation of the proposal, that the proposal is made in good faith, without fraud, collusion, or connection of any kind with any other proposer for the same work, and that the Proposer is competing solely in Proposers own behalf without connection with, or obligation to any undisclosed person or firm Signature: Date:  FORMTEXT       Print Name:  FORMTEXT        FORMCHECKBOX No Quote. Date Contacted:  FORMTEXT       Reason:  FORMTEXT       ATTACHMENT D PERSONAL SERVICES CONTRACT INSURANCE REQUIREMENTS (Only complete when insurance is required) During the term of this Contract, Contractor will maintain in full force at Contractors own expense the insurance indicated below and fulfill the following requirements: 1. General Liability Insurance  FORMCHECKBOX  Required by University  FORMCHECKBOX  Not Required by University Contractor will obtain comprehensive general liability insurance with a broad form CGL endorsement or broad form commercial general liability insurance, with a minimum combined single limit of not less than  FORMCHECKBOX  $1,000,000 for each occurrence and $2,000,000 aggregate or  FORMCHECKBOX  $2,000,000 for each occurrence and $5,000,000 aggregate covering bodily injury and property damage, and will include personal and advertising injury liability, products liability, and contractual liability coverage for the indemnity provided under this Contract. It will provide that University and officers and employees are additional insureds but only with respect to the Contractor's services to be provided under this Contract (See Paragraph #4 of this Attachment). 2. Commercial Auto Liability Insurance:  FORMCHECKBOX  Required by University  FORMCHECKBOX  Not Required by University Commercial automobile liability insurance with a minimum combined single limit of $1,000,000 for each accident and $2,000,000 aggregate for bodily injury and property damage, including coverage for owned, hired and non-owned vehicles, as applicable. 3. Professional Liability Insurance: FORMCHECKBOX  Required by University  FORMCHECKBOX  Not Required by University Examples to consider: attorney, physician, dentist, counselor, architects, etc. Professional Liability insurance with a combined single limit, or the equivalent, of not less than  FORMCHECKBOX  $1,000,000 per occurrence and $2,000,000 aggregate or  FORMCHECKBOX  $2,000,000 per occurrence and $5,000,000 aggregate. This is to cover damages caused by error, omission, or negligent acts related to the professional services to be provided under this Contract. If this insurance is arranged on a claims made basis, tail coverage will be required at the completion of this Contract for a duration of 24 months. Only a certificate is required. If in the presence of minors:  FORMCHECKBOX  Required by University  FORMCHECKBOX  Not required by University In addition to the above professional liability insurance requirements, above, Contractors professional liability insurance policy will contain provisions for coverage of allegations of corporal punishment, sexual abuse, and molestation. 4. Insurance; Certificates of Insurance and Endorsements. Contractor will obtain insurance policies issued by an insurance company authorized to do business in the State of Oregon with a minimum financial rating of an AM Best rating of A- or higher. 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?&?˻˗˻p_NN h[V&hTcCJOJQJ^JaJ h<_hTcCJOJQJ^JaJ'h;hTc5@CJOJQJ^JaJ$h|OhTc@CJOJQJ^JaJ hU hTcCJOJQJ^JaJ$hU hTc@CJOJQJ^JaJhTc@CJOJQJ^JaJhTcCJOJQJ^JaJ#hRhTc5CJOJQJ^JaJ'hRhTc5@CJOJQJ^JaJ_:: ;;;<=??@@T@V@AAA4A ^gdVY5^`gd dgd$-DM gdTc0d-DM ^`0gdTcd-DM gdTc&?)?*?4?5?@ @ @@@,@.@B@D@F@P@R@V@X@t@v@x@̴ݛ̃ݛn]En/j+Qh;hTcCJOJQJU^JaJ h;hTcCJOJQJ^JaJ)jh<_hTcCJOJQJU^JaJ/jPh[V&hTcCJOJQJU^JaJ0jh[V&hTcCJOJU^JaJmHnHu/j?Ph[V&hTcCJOJQJU^JaJ h[V&hTcCJOJQJ^JaJ)jh[V&hTcCJOJQJU^JaJhTcCJOJQJ^JaJx@@@@@@@@@@@@AA AAAAڧڙwaH6# *hc9h@]CJOJQJ^JaJ0jh<_hTcOJQJU^JaJmHnHu+jRh<_hTcOJQJU^JaJh<_hTcOJQJ^JaJ%jh<_hTcOJQJU^JaJhTcCJOJQJ^JaJ4jh<_hTcCJOJQJU^JaJmHnHu/jQh<_hTcCJOJQJU^JaJ)jh<_hTcCJOJQJU^JaJ h<_hTcCJOJQJ^JaJAAAABBBBBBBBBBBBBBBCCCCCC9D:DHDűŚq`L``'jsSh(<hrTOJQJU^J!jh(<h(<OJQJU^J*jRh(<h(<5OJQJU^J$jh(<h(<5OJQJU^J-jRh(<hrT5OJQJU\^J'jh(<h(<5OJQJU\^Jh(<h(<5OJQJ\^Jh(<h(<OJQJ^Jh(<h(<5OJQJ^Jh@]5CJOJQJ^JaJ4AAAABBC&FFGHJ)KLVL$a$gd(<0d^`0gd(<dG$^gd(< d^gd(< dgd(< $da$gdVY5HDIDJDEEEF"F&F(F)F4FNFOF]F^F_FaFyFzFFFFFͽ͡͡}f}S=S*jTh(<hrT5OJQJU^J$jh(<h(<5OJQJU^J-j[Th(<h(<5OJQJU\^J'jh(<h(<5OJQJU\^Jh(<h(<5OJQJ\^Jh(<h(<5OJQJ^Jh(<h(<OJQJ]^Jh(<h(<6OJQJ]^Jh(<h(<OJQJ^J!jh(<h(<OJQJU^J'jSh(<h(<OJQJU^JFFGGGGGGGGGGGHHHHHHHHHHI I.IƲƛֈraMaa'j-Vh(<h(<OJQJU^J!jh(<h(<OJQJU^J*jUh(<hrT5OJQJU^J$jh(<h(<5OJQJU^J-jCUh(<h(<5OJQJU\^J'jh(<h(<5OJQJU\^Jh(<h(<5OJQJ\^Jh(<h(<5OJQJ^Jh(<h(<OJQJ^Jh(<h(<OJQJ\^J.I/I0IJJJJJJJJJ K K K)KKLSLM<Ϳq[qM=;Uh(<h(<OJQJ\]^Jh(<h(<OJQJ\^J*jWh(<hrT5OJQJU^J$jh(<h(<5OJQJU^J-jWh(<h(<5OJQJU\^Jh(<h(<5OJQJ\^J'jh(<h(<5OJQJU\^Jh(<h(<5OJQJ^Jh(<h(<OJQJ^J!jh(<h(<OJQJU^J'jVh(<h(<OJQJU^JContractors liability insurance, except for professional liability insurance, will be arranged on an occurrence basis. The Contractor will be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. Upon request by University, Contractor must provide to University a Certificate of Insurance from the insuring company evidencing insurance coverage required by this Contract. The Description of Operations must include (using the following exact language) the State Board of Higher Education acting by and through the University of Oregon, their officers and employees as additional insured. The certificate will provide that the insurance company will give a 30-days written notice to University if the insurance is cancelled or materially changed. Upon request by University, Contractor will provide to University an endorsement from the insuring company, naming (using the following exact language) the State Board of Higher Education acting by and through the University of Oregon, their officers and employees as additional insured. If requested, complete copies of insurance policies will be provided to University. 5. Notice of cancellation or change. Contractor will not cancel, materially change, reduce limits, or fail to renew the insurance coverage(s) without 30-days' written notice from the Contractor or insurer(s) to University, Contract Manager at the following address: 720 E. 13th Avenue, Suite 302, Eugene, OR 97401.     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