ࡱ> VYU bbjbj NbT----TT-P44    33333335833   4  33n/2 tG-R0 3 40P40d9LH9@29233NP49 :  SEQ CHAPTER \h \r 1UNIVERSITY OF OREGON DEPARTMENT OF INTERCOLLEGIATE ATHLETICS REQUEST FOR QUOTES AD2013-14 The University of Oregon Athletic Department is seeking proposals from qualified vendors to provide stadium chair backs for use in a season lease, and game by game rental program. AUTZEN STADIUM Our stadium has a listed capacity of 54,000 with average attendance reaching over 58,000 for each of the previous ten seasons. Stadium chairs with arm rests, luxury box seating, standing room and student sections comprise approximately 13,500 of the total. Last year 39,000 season tickets were sold. Stadium benches were manufactured by Crane Products LTD. The 11-3/4" x 2-0" core is made of zinc plated steel covered by a thermoplastic vinyl cover. There is a customer service window located at the east and west ends of the stadium to resolve game day problems. Game by game sales are made from six locations distributed along all paths of entry into the stadium. SALES HISTORY Customers purchased 9,210 season lease chair backs in 2012 at $35 each. In addition; customers rented a season total of 7,663 game by game chair backs at $6 during a seven game season. Game by game sales ranged from 957 to 1227 units per game, three games were sold out. A $40 season lease price for 2013 has been published. The game by game rental price will remain $6. QUANTITY The vendor shall provide 11,000 newly manufactured stadium seat backs available to fans on a season lease basis. In addition, the Vendor shall provide 2,100 newly manufactured stadium seat backs available to fans on a game by game basis. The vendor shall provide a minimum (14) fourteen mobile point of sale/storage carts with a 150 chair capacity supplied with durable slip covers. If demand for chair backs exceeds supply, the vendor shall provide additional chairs, carts and covers at no charge to the Athletic Department until demand is met. RESPONSIBILITIES The vendor shall be responsible for providing chair backs, maintenance and repairs, replacement of damaged or lost chair backs, as well as tools and materials needed for installation, removal and storage. The Athletic Department shall provide resources necessary for marketing, sales, cash handling, installation, removal and dry storage of the chair backs. Eric Brandt will serve as the primary administrator of the agreement; he can be reached at  HYPERLINK "mailto:efbrandt@uoregon.edu" efbrandt@uoregon.edu . CHAIR BACK SPECIFICATIONS The chair back shall consist of a cushion backrest and cushion seat for use on stadium-type benches made with mildew resistant, UV protected marine grade vinyl. Game by game chair back fabric shall be Pantone 5535 green. Season lease chair back fabric shall be Pantone 446C grey. All chair backs shall have the Oregon O logo printed on the field side of the back support using Pantone 107. Artwork and dimensions shall be supplied by the Athletic Department. No other print or logo is permitted on the seat backs without Athletic Department approval. Seat cushion will be made of 2" fire retardant foam. Steel frame will be vinyl dipped black. SPONSORSHIP ADVERTISING Opportunities for chair back sponsorships and advertising are excluded from this agreement. TERMS The term of agreement will begin on July 1, 2013 and continue through June 30, 2016. The contract may be renewed for two (2) additional one (1) year terms by mutual agreement of both parties. The total contract term, including all extension periods, shall not exceed five (5) years. The vendor shall acquire $1,000,000 general liability insurance and provide a certificate of insurance. The Athletic Department shall issue sales reports and lease payments on a quarterly basis, payable by the10th day following the end of each quarter. SUBMITTAL Please respond using this format; Part I. Statement of vendor qualifications demonstrated expertise and history of success Part II. Chair back sample, technical specifications and description of stadium chair back materials and construction Part III. Technical specifications and illustrative photograph of a typical point of sale/storage cart and cover Part IV. Description of service elements and web based promotional efforts Part V. Financial proposal EVALUATION CRITERIA Proposals will be evaluated by committee based on five criteria. Maximum points will be awarded to the most favorable response for each criterion, with less favorable responses receiving proportionally lower points. Highest total wins. Part I. 10 points Demonstrated Expertise a. Qualifications and history of company owners and managers b. List of current collegiate clients with contact information Part II. 25 points Chair Back Sample and Technical Specifications a. Technical specifications of frame, fabric and foam b. Visual appearance c. Total overall quality and comfort d. Mold and UV resistance Part III. 5 points Cart and Cover Description Technical specifications of materials used Visual appearance based on photograph Mobility Part IV. 15 points Description of Service Elements Willingness and ability to adapt and problem solve Example of web based promotional work Additional comments Part V. 45 points Financial a. Percentage of gross rental income paid to the Athletic Department DATES AND TIMELINE RFQ Issued: May 1, 2013 RFQ Due: May 15, 2013 at 12:00 noon Sharon Bonin  HYPERLINK "mailto:bonin@uoregon.edu" bonin@uoregon.edu University of Oregon Athletics 2727 Leo Harris Parkway Eugene, OR 97401 Notification of award: May 17, 2013 Delivery window: July 31, 2013 through August 16, 2013 First home game: August 31, 2013 Qeqrst  ' * 8 9 D F H i j } : ; < E ǿǬvkckc[h&CJaJhnKCJaJhhCJaJhhi$CJaJhCJaJh{CJaJhh^TCJaJh*CJaJh4~xCJaJh:=CJaJhh#{CJaJhzCJaJhh%rCJaJhhJCJaJhhJCJaJmH sH %jhhJCJUaJmH sH #+Srst) * 9 ] ^ g opgd:=gdgdJ gdJgdctgd^Tgd gdV_gd#{gdJE f h { ! 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