ࡱ>    { Mbjbjzz R=     $000P\0P(BBZL l 8$9~9 v!v!v!  BZ4S%%%v!d B Z%v!%%xP}B`C4!{Fi0Z{"P}P} d}| !%! !X #* v!v!v!v! :  UNIVERSITY OF OREGON The State Board of Higher Education acting by and through the UNIVERSITY OF OREGON (University) REQUEST FOR PROPOSAL (RFP) CARPET AND FURNITURE UPHOLSTERY CLEANING SERVICES (STEAM CLEANING) RFP No. HOU-032013 Proposals Due Not Later Than: April 26, 2013 at 5:00 p.m. at Issuing Office. Postmarks will not be considered. Issuing Office: University Housing Purchasing Department 1595 E 15th Avenue Eugene OR 97403 Section I General Information Purpose: University Housing is soliciting proposals from qualified proposers (Proposer(s)) for professional carpet steam cleaning and furniture upholstery cleaning services within our residence hall and family housing buildings. 1.1. Expected deliverables are listed in Scope of Services, below. 1.2 It is anticipated that the term of the contract awarded under this RFP, will be for three (3) years with an option, at Universitys sole discretion to extend the contract for two (2) additional two (2) year terms. 1.3 Proposers shall provide pricing detail for required services on the attached Exhibit B, indicating the cost to perform required services for each building, size of apartment or piece of furniture. Building costs will be itemized and a total aggregate cost for all buildings shall be provided. A price escalation clause for required services is also provided in Exhibit B. Contractors interested in viewing the buildings and or furniture prior to submitting their response should contact Bonnie Damewood, Facilities Services Manager, Custodial Division at (541) 346-4301 to schedule a site visit. For additional information or clarification of requirements contact: Tracey Dudley Buyer 2, University Housing 1220 University of Oregon Eugene, OR 97403  HYPERLINK "mailto:tdudley@uoregon.edu" tdudley@uoregon.edu This RFP will be posted on the Oregon University System (OUS) website, under Business Opportunities, accessible at  HYPERLINK "https://secure.ous.edu/bid/" https://secure.ous.edu/bid/. Any addenda including without limitation, extensions of closing date and time will be posted to the OUS website. Proposers are responsible for monitoring the OUS website on a periodic basis for any modifications to the RFP. University will not issue individual notifications. All proposals must be received by University's Issuing Office by p.m. (Pacific Standard Time) on or before April 26, 2013 at 5:00 p.m. (Closing Date and Time). Postmarks will not be considered. Issuing Office mailing and delivery address and email are listed on the cover page and below. University Housing Purchasing Department 1595 E 15th Avenue Eugene, OR 97403 tdudley@uoregon.edu ELECTRONIC submissions are encouraged. Office hours for receipt of proposals are: Monday through Friday 8 A.M. to 5 P.M. Section II Scope of Services The University is seeking a Contractor to provide professional carpet steam cleaning and furniture upholstery cleaning services with the following minimum qualifications: Five (5) years experience in professional carpet cleaning where carpet care is a primary function of their business. Within the last two years, successfully completed a minimum of two projects of comparable size and including similar work elements to the scope of services described below under 2.1 through 2.19. The following services will be provided by the successful Proposer: Contractor shall furnish all necessary labor, equipment and materials to perform on-site heavy-duty "truck-mount" carpet steam cleaning and furniture upholstery cleaning for the University of Oregon Housing Residence Hall and Family Housing buildings located in Eugene, Oregon. Cleaning shall include: moving furniture, vacuuming, spotting, removing gum, adhesives, candle wax, etc., and cleaning student rooms and hallways, and finishing with an odor counteractant/ digester. The cleaning will be performed primarily during the summer time, normally beginning in mid June with substantial completion by early September. Additional work throughout the year (as needed), will be scheduled and coordinated by the Facilities Services Manager, Custodial Division. Additional work shall be billed at the established per square foot cleaning rate or per unit rate for apartments and furniture pieces according to your submittal. The 2013 Carpet Cleaning Schedule dates are finalized as per Exhibit C. This schedule has no flexibility to be determined by the contractor and must be strictly adhered to. However, due to the nature of the summer conference business the University may make adjustments to the schedule to support our operation and/or occupancy variances. . Contractor will provide services for the following buildings located on campus and in the immediate surrounding area (Family Housing buildings) in Eugene, OR 97403: Walton Complex 1595 E 15th Avenue Bean Complex 1416 Columbia Street Hamilton Complex 1650 E 13th Avenue Carson Complex 1450 E 13th Avenue Earl Complex 1318 E 15th Avenue H.P. Barnhart Complex 1000 Patterson Street Riley Hall Complex 650 E 11th Avenue Living Learning Center (South) 1455 E 15th Avenue Living Learning Center (North) 1475 E 15th Avenue Global Scholars Hall 1590 E. 15th Street Various Family Housing Units (Spencer View, Agate Street, East Campus) Contractor shall have a minimum of one (1) supervisor and a sufficient number of employees on the job site at all scheduled times to ensure the work is completed on schedule. Work shall be confined to normal office hours of 8:00am to 4:00pm daily, excluding weekends and holidays. Any exception to these work hours must be approved in advance by the Facilities Services Manager, Custodial Division. Contractor shall not assign, sell, transfer, sublet or subcontract its interest in this in any contract resulting from this procurement, in whole or in part, without prior written consent of the University Housing Purchasing Manager. Safety precautions are a high priority. Contractor shall safeguard all public and private property surrounding the work area. Contractor will utilize appropriate safety barriers and processes to sufficiently protect building structures, occupants, and nearby pedestrians. Contractor shall be responsible to protect the grounds surrounding the buildings. One-inch thick plywood shall be placed under the wheels of any vehicle when working on grass or non-paved areas. This includes placing one-inch thick plywood sheets on the ground anywhere that Contractors work vehicle(s) may drive so as to continuously protect the grounds from damage caused by the vehicle tires or equipment. Contractor shall use all reasonable means to control the noise level of the equipment in use to prevent disturbances in the nearby buildings/halls. Contractor shall notify the Universitys Facilities Services Manager, Custodial Division prior to using any product containing hazardous chemicals to which Institutions employees or the general public may be exposed to. Products containing hazardous chemicals, as defined by Oregon Administrative Rules Chapter 437, must be labeled, tagged or marked with the following information: Identity of the hazardous chemical. Appropriate hazard and warning, and Name and address of the chemical manufacturer, importer or other responsible party. Current MSDS must be on the job site at all times. Contractor shall provide a material safety data sheet, as required by OAR 47, 1910.1200, for any item included in this contract which contains hazardous chemicals. This information shall be provided with contractors response to this RFP and also provided to the Facilities Services Manager, Custodial Division, prior to the start of work or prior to use of any new chemical. Additionally, contractor shall make sure the MSDS for any chemical, while in use, on University property is readily accessible at each site location it is being used at. If during the course of work, the Contractor observes or suspects the evidence of asbestos or lead in the structure or components of the building, the Contractor shall immediately stop work in the immediate area and notify the Facilities Services Manager, Custodial Division, who will under separate contract, arrange removal or encapsulation of the asbestos or lead containing materials. Contractor shall clean up all work site debris daily and remove from the premises at the close of each day. Failure to do so will require University employees to perform necessary clean up and invoice the contractor for the direct cost associated to such clean up. Contractor will ensure that rooms/areas are left exactly as they were prior to work beginning in each room/area. Furniture is to be returned to its original location within each room, hall or lounge. Windows may never be left open. Failure to comply with this request may result in direct costs from the University for labor required to correct such problems. Contractor shall immediately notify Universitys Facilities Services Manager, Custodial Division, of any damage done by the Contractor to the building(s), grounds or surrounding area(s). Contractor shall be responsible for any repair and/or replacement cost due to damage of building or surrounding areas caused in the performance of contracted services. Contractor shall be responsible for any costs for lost keys issued for building or hall access. Costs can include re-keying costs, re-pinning of locks and associated materials and labor costs. Keys, when issued, shall be safeguarded and turned in upon completion of work each day. If Contractor will be required to obtain goods or services from a subcontractor in order to fulfill the Contractor's requirements under this contract, Contractor shall not subcontract without the express permission of the Institution, and shall advise the University of the specific goods or services which are not provided or supplied directly by Contractor. In addition, it shall be mandatory for the Contractor to act as the prime contractor for the purpose of this contract. The Contractor shall be considered the sole point of contact with regard to contractual stipulations, to include payment of any and all charges resulting from the purchase of subcontractor(s) services or goods necessary for fulfillment of this contract, and the Contractor shall be responsible for meeting all other requirements of the contract. Contractor shall submit invoices for work that has been completed by individual buildings and must clearly indicate the building location and hall, square footage cleaned and the date the service was performed. Invoices shall be submitted to the Housing Accounting Department at the following address: 1220 University of Oregon, Eugene, OR 97403. Electronic invoicing is preferred whenever available. Email:  HYPERLINK "mailto:UOHousingAP@uoregon.edu" UOHousingAP@uoregon.edu Section III Submittal Requirements Requirements may be designated as Mandatory (M) or Evaluated (E), or both (M/E). (M) - Mandatory Requirement. The Proposer MUST meet this requirement. The determination as to whether the Proposer meets the mandatory specification rests solely with University. If University determines that a Proposer does not meet a mandatory requirement as specified, or has not included mandatory information, the proposal may be deemed non-responsive, and no further evaluation will occur. In addition, wherever the words must, shall, or will appear this denotes a Mandatory requirement. (E) - Evaluated. Proposers are expected to provide comprehensive written responses to evaluated specifications. Points will be awarded based on the degree to which the Universitys evaluators determine that the Proposer meets the requirement. A Proposer which does not respond to an evaluated specification will receive no points for that specification. Proposers must include the following information: Proposals will include the business name, address and telephone number and email of the Proposer, and a cover letter summarizing the proposal. (M) Proposer will list names, titles, and qualifications of the key personnel who will be assigned to this project. Include concise business biographies or resumes of the key personnel who will be doing the work described in the proposal. This information must include their areas of expertise, and their experience with projects of similar scope and nature. (M/E) Proposer must include a detailed description of procedures and other aspects of the working relationship expected between Proposer's project manager and University's representative, Facilities Services Manager, Custodial Division, as well as any other information deemed necessary for the fulfillment of the awarded contract. (M/E) Proposer Entity Verification: If the Proposer is an entity other than a sole proprietorship, Proposer must submit evidence in the form of a Secretary Certificate (or equivalent documentation) that the individual submitting the proposal is authorized to act for and bind the Proposer in all matters relating to the proposal and possible subsequent contract. This type of written documentation is commonly in the form of a Secretarys Certificate or Officers Certificate issued by the board or committee governing the entity. The written documentation, however, is not required to be in any particular form as long as it clearly shows the individual signing the proposal has authority to bind the Proposer. (M) If Proposer is an entity other than a sole proprietorship and the entity was not organized or incorporated in the State of Oregon, Proposer is required to provide written evidence that Proposer is in good standing in its state of organization or incorporation. This type of written documentation is commonly in the form of a certificate of good standing. The written documentation, however, is not required to be a certificate of good standing. For example: A corporation incorporated in Delaware could go to the Delaware Secretary of States website, perform a business entity search on itself, and submit with its proposal a copy of the record retrieved from that site. (M) Proposer must not be listed on the Federal Excluded Parties or Debarred Contractors listing. Proposer must not be excluded from contract awards by either the federal government or the State of Oregon. No written response from Proposer is necessary for this part of Section 3.4. Upon closing of this RFP, and as part of Universitys initial review of mandatory requirements, University will verify whether Proposer is excluded from contract awards by either the federal government or the State of Oregon. (M) Proposer must submit sufficient evidence of financial capability to meet the responsibilities to perform the contract which may include balance sheets, income statements, financial statements, independent financial compilation/review or other financial information whereby University can determine Proposers credit rating or financial capability. It will be at University sole discretion to determine if evidence submitted is sufficient to determine financial capability. University reserves the right to request further information as needed for clarification purposes. The successful Proposer to which the contract is awarded may, at the discretion of University, be required to provide periodic (in no case more than two (2) times per year) updates to the financial capabilities report submitted pursuant to this RFP. (M) Proposals must set forth the qualifications of the Proposer to perform the contract, including providing a firm resume, as well as a description of the equipment and resources available to Proposer to perform the project. Proposers will verify that the Proposer has any and all licenses necessary for the work contemplated under this RFP, as applicable. (M/E) Proposer must provide information demonstrating that the Proposer has five (5) years experience in professional carpet cleaning where carpet care is a primary function of their business. Proposals must include a description of the Proposers experience performing projects similar in type and magnitude to the subject of this RFP.(M/E) Proposers must provide a minimum of two examples of similar projects successfully completed within the last two years including: (M/E) Project dates Total volume / square footage of job site(s) Dollar value and duration of project Name, address and phone number of each clients project manager for verification by Universitys Purchasing Manager Proposals must include a full description of how Proposer would approach this project and fully address all deliverables identified in Section II above. (M/E) A proposed timeline with breakdown of time allocated for delivery of all deliverables identified in Section II, 2.2 above. (M/E) Proposers must provide detailed pricing for services on the attached Exhibit B. The pricing provided must set forth total prices where required. (M/E) Section IV Proposal Procedures Proposals must be in writing and must be signed by an authorized representative of the Proposer. Alterations or erasures must be initialed in ink by the person signing the Proposal Statement. No verbal proposals will be accepted. Proposals may be submitted manually or electronically. Proposers are encouraged to submit their proposals electronically to the e-mail address provided in Section I, above. The subject line must clearly state that it is a PROPOSAL, noting the RFP Project Name, RFP Number, and Closing Date and Time. Electronic proposals must be in MS Word or Excel. Supporting documentation such as graphics, pictures, and financial statements may be in .pdf or other appropriate format. All proposals submitted electronically must be submitted by individuals with authority to legally bind the Proposer. Proposers submitting manually must submit four copies of their proposal, as well as an electronic version on CD or USB device. All manual submissions must be submitted in a sealed envelope appropriately marked. All envelopes in which the RFP, Proposal Statement and your proposal are submitted MUST be clearly marked PROPOSAL, noting the RFP Project Name, RFP Number, and Closing Date and Time. University will not be responsible for the proper identification and handling of proposals not submitted in the designated manner or format as required by this RFP. It is the Proposers responsibility to ensure that the proposal is received by University at the required delivery point, prior to the Closing Date and Time as indicated in this RFP, regardless of method used to submit the proposal. All manual submissions will be made to the address indicated in Section I of this RFP. Unless Proposers are specifically authorized by this RFP to take exceptions or to leave terms open to negotiation, proposals will be a complete offer and will be subject to the terms of this RFP. Proposals must include all information required herein to be fully responsive to this RFP and to be evaluated and considered for award. Failure to do so may be deemed sufficient cause for rejection of the proposal as non responsive. Although the general criteria to be used for final evaluation has been provided in this RFP; it is not intended to limit imagination or creativity in preparing a proposal that will accomplish the same goals and expectations. Submission of a proposal constitutes a firm, binding and irrevocable offer for a period of 90 days following the Closing Date and Time. Proposals may be withdrawn at any time prior to the scheduled Closing Date and Time. Withdrawal can only be accomplished by written notification, signed by an authorized representative. Notification of withdrawal may be submitted manually or electronically. The written notification must be received by University prior to the Closing Date and Time. The envelope or e-mail subject line must be clearly identified with the words PROPOSAL WITHDRAWAL, and must display the RFP Project Name, the RFP number, and proposal Closing Date and Time. Proposers may modify a previously submitted proposal prior to the Closing Date and Time. Modifications must be made in writing and signed by an authorized representative. Modifications may be submitted manually or electronically. The envelope or e-mail subject line must be clearly marked MODIFICATION, and must display the RFP Project Name, the RFP number, and the proposal Closing Date and Time. Verbal modifications or corrections will not be recognized or considered. Proposers are strongly encouraged to utilize the same method of submission, either manual or electronic, throughout the solicitation process (e.g. if Proposer submits its proposal electronically, Proposer is encouraged to submit modifications and requests to withdraw via e-mail; if Proposer submits proposal manually, requests for modification or withdrawal should be submitted manually). Requests for change or protests of solicitation specifications or contract provisions must be received by University, in writing, no later than ten business days prior to the proposal Closing Date and Time. No requests for change or protests of solicitation specifications or contract provisions will be considered after the deadline stated above. Such requests for change or protests will include the reasons for the request for change or protest, and proposed changes to specifications or provisions. Envelopes or e-mails containing requests for change or protest must be marked SOLICITATION SPECIFICATION REQUEST FOR CHANGE or CONTRACT PROVISION PROTEST, and must identify the RFP Project Name, RFP number and proposal Closing Date and Time. University reserves the right to amend this RFP, extend the Closing Date and Time, or deny the request or protest. If University deems it necessary to amend this RFP, an Addendum will be prepared and posted to the OUS Business Opportunities webpage:  HYPERLINK "https://secure.ous.edu/bid/" https://secure.ous.edu/bid/ Proposers are responsible for monitoring the OUS website for any amendments to the proposal. Proposers will not receive an individual notification. Proposers will be required to sign and attach a copy of the Addendum to their proposal. If the Proposer has already submitted a proposal, the Proposer must follow the instructions set forth in Sections 4.8 or 4.9, above. University reserves the right to inquire in writing, and meet with individuals or representatives of a Proposer, for the purpose of clarifying points made in their proposal. University reserves the right, at its option, to reject any or all proposals. Notification of proposal rejection will be made in writing. University reserves the right to waive minor informalities and irregularities in proposals. University is not responsible for any costs of any Proposer incurred in connection with submitting or presenting its proposal. All Proposers who respond to solicitations do so solely at their own expense. Proposers agree that University will have the right to review and require modification of any terms or definitions used in the final contract. Failure to agree upon acceptable contract definitions or terms may result in cancellation of the proposed award. This RFP and one copy of each original proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be retained by Universitys issuing department for the required retention period, and made a part of a file or record which will be open to public inspection. If a proposal contains any information that is considered a "trade secret" under ORS 192.501(2), the Proposer must mark each sheet of such information with the following legend: "This data constitutes a trade secret under ORS 192.501(2), and will not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192." Failure to mark a specific page with the legend set forth in this Section will conclusively establish that the information on that page does not constitute a trade secret as defined in ORS 192.501(2). The Oregon Public Records law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies "unless the public interest requires disclosure in the particular instance". See ORS 192.501(2). As such, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determinations made pursuant to the Public Records Law. Proposals in which the entire document is marked or otherwise identified in its entirety as confidential or a trade secret may be rejected. If the proposal is not rejected, the proposal will be deemed available for disclosure to the public. University plans to award this project to the firm or individual who best meets the selection criteria detailed in this RFP. It is anticipated that notification of University's decision will be issued approximately May 13, 2013. Proposal responses must clearly identify the question or request to which the Proposer is addressing and restate the Section number with each response. All responses must be organized in the order in which the question or request was presented in the RFP. Proposals that do not follow the format described in this RFP may at Universitys sole discretion be deemed non-responsive, and receive no further consideration. All proposals submitted in response to this RFP become the property of University. By submitting a proposal in response to this RFP, Proposer grants the University a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the proposal solely for the purpose of evaluating the proposal, negotiating a contract, if awarded to Proposer, or as otherwise needed to administer the RFP process, and to fulfill obligations under Oregon Public Records Laws, proposals, including supporting materials, will not be returned to Proposer. Section V Evaluation and Award 5.1 Proposals will be evaluated by a committee consisting of representatives of the requesting University department, and other interested individuals, as University deems appropriate (Committee). 5.2 Proposals will initially be evaluated for completeness and compliance with the mandatory requirements of this RFP. 5.3 Those proposals which are incomplete, which do not meet all Mandatory (M) requirements of this RFP, or are otherwise deemed by University to be "non-responsive," will be rejected. 5.4 The second phase of the evaluation process will involve an evaluation and allocation of points to all responsive proposals. The Committee will evaluate each responsive proposal received, as follows: Selection Criteria. 1. Cost (3.11) 50 points 2. Qualifications / Experience (3.2, 3.7) 20 points 3. Equipment / Resources (3.6) 20 points 4. Detailed Procedure/Project Approach/Timeline (3.3, 3.9, 3.10) 30 points 5. References (3.8) 20 points TOTAL 140 points 5.5 Based on the allocation of points as set forth in Section 5.4, above, a range of proposals which are deemed to have a reasonable chance of being selected for award (the Competitive Range), will be determined. The Competitive Range is expected to consist of no more than three (3) proposals; however, University reserves the right to expand or reduce the number of proposals to be included in the Competitive Range. University will notify a Proposer if it is in the Competitive Range via the e-mail address provided in Proposers proposal. If no response is provided within 24 hours after the notification is sent, a follow-up phone call will be made to the phone number provided in the proposal. If no response is received by University within 48 hours after the notification is sent, the proposal may be withdrawn from the competitive range, and written notice provided to the Proposer. 5.6 Proposers of proposals within the Competitive Range may be asked to prepare and present a live presentation of their proposal to be delivered to the Committee at University. The Proposers presentations will take place on or about the week of May 6, 2013. Any special accommodations required for the live presentations (technical or otherwise) must be communicated to University at least seven days prior to the scheduled presentation. University will make all reasonable efforts to accommodate such requests. The purpose of the live presentations will be to allow the Proposers to provide supplemental information in order to provide clarification of the proposal contents, as well as to inform the Committee as they recommend a Proposer for ultimate award of the contract under this RFP. 5.7 The Committee may also consider and assess other factors, including but not limited to, any information submitted in response to this RFP; best value; experience working with other organizations, including higher education institutions; references; financial condition of the Proposer; resources of the Proposer; clarifications provided in response to inquiries by University; proposed additional terms for providing the service; and experience of persons assigned to this project. University reserves the right to require a Best and Final Offer pursuant to OAR 580-061-0155(3) from Proposers within the Competitive Range. 5.8 After considering and assessing all factors it deems relevant, the Committee will make a recommendation to the Facilities Services Manager, Custodial Division, who will then make a decision as to how to proceed. The University reserves the right to make its final decision based upon the solution that best meets the Universitys needs. The lowest cost Proposer may not be awarded a contract. 5.9 The apparent successful Proposer will be notified in writing of its status, and a contract will be provided to the apparent successful Proposer, in substantially similar form to the one included with this RFP. All other Proposers will be notified in writing that the apparent winning proposal has been selected. It is anticipated that the Award Notice will be released on or about May 13, 2013. 5.10 Protest of the selection or award may be made pursuant to the conditions and limitations of OAR 580-061-0145. Section VI Contract Award The contract award will be pursuant to a separate agreement which will include terms and conditions substantially as set forth in the draft agreement attached to this RFP as Exhibit A. If you have questions, concerns, or proposed modifications regarding any of the terms and conditions contained in this RFP, including the attached form of Agreement in Exhibit A, you must address those during the time prescribed for questions. Additional or supplemental terms and conditions submitted by a Proposer as part of its response may be evaluated or considered at the sole discretion of University. If additional or supplemental terms and conditions, either intentionally or inadvertently appear separately in a proposal (e.g. in transmittal letters, specifications, literature, price lists or warranties), it is understood and agreed that the terms and conditions contained in this RFP are the only terms and conditions applicable to this RFP and any ensuing Agreement, and the Proposer's authorized signature affixed to its proposal attests to this. If Proposer conditions its proposal on any additional terms and conditions, which have not been accepted by a written addendum to the RFP, the proposal may be deemed nonresponsive. Section VII Proposal Statement The undersigned, on behalf of Proposer, states that he or she has read all of the terms and conditions of this Request for Proposal (RFP); that he or she understands that by signing below and submitting a proposal, if awarded the contract, Proposer will be bound by the terms and conditions of this RFP and its proposal. Certificate of Compliance Oregon State Laws I, the undersigned, being first duly sworn, Please Initial _____ hereby affirms, under penalty of perjury, as provided in ORS 305.385(6), that to the best of Proposers knowledge, Proposer is not in violation of any of the tax laws described in ORS 305.380(4). _____ certifies under penalty of perjury that Proposer is aware that the State Board of Higher Education has instituted policies that prohibit sexual harassment that Proposer will adhere to Universitys policy prohibiting sexual harassment in their interactions with members of Universitys community. _____ certifies under penalty of perjury that Proposer does not discriminate on the basis of age, disability, national origin, race, marital status, religion, sex, or sexual orientation. _____ certifies under penalty of perjury that Proposer has not discriminated against Minority, Women or Emerging Small Business Enterprises in obtaining required subcontracts. Business Designation (check one): ( Corporation ( Partnership ( Sole Proprietorship ( Governmental/Non-profit ( Limited Liability Company Please indicate your Minority Women or Emerging Small Business (MWESB) Status: Women Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Minority Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Emerging Small Business  FORMCHECKBOX  Self Report  FORMCHECKBOX  State Certified #  FORMTEXT       Above information must be provided prior to the Closing Date and Time for the proposal to be considered responsive. RFP Project Name: _________________________________ RFP Number: _________________________________ The individual(s) signing this Proposal Statement warrants under penalty of perjury that he/she has authority to bind the Proposer by his/her signature. Signature: ______________________________________________ Dated: ______________________________________________ Name: ______________________________________________ Title: ______________________________________________ Firm: ______________________________________________ Address: ______________________________________________ ______________________________________________ ______________________________________________ E-mail: ______________________________________________ Phone: (____) ______________ Exhibit B Heavy Duty Steam Cleaning of Residence Hall Carpet Pricing Submittal Sheet Upon contract award, Contractor will work with the Facilities Services Manager, Custodial Division, to coordinate the scheduling of carpet cleaning requirements. These dates will indicate the small window of opportunity that will be available to perform work in each area. Should awarded Contractor be unable to perform work in timeframe required, University Housing reserves the right to seek outside contractors to do so. Square footage listed below is not exact; it is estimated and is to be verified by Contractor upon implementation of work. Any discrepancies in these estimates should be reported to the Housing Purchasing Manager immediately. Price Escalation: The contract awarded will allow the pricing provided below to be updated on the first day of the second year of the initial contract term, and thereafter on the first day of every subsequent year (including any year during any renewal option), by the lesser of the yearly increase of the Consumer Price Index published by the U.S. Bureau of Labor Statistics of the U.S. Department of Labor or three percent. Comparisons shall be made using the Index entitled All Urban Consumers: Portland-Salem, OR-WA or the nearest comparable data on changes in the cost of living, if such Index is no longer published. The change shall be determined by comparison of the figure for a date which is twelve months prior to the adjustment date. Cost per square foot to Steam Clean Carpet $_______________ **Total volume is estimated at 433,099 sq ft.** Locations Estimated Total Cost Square Footage Bean 76,300 Sq Ft $_________ Hamilton 71,700 Sq Ft $_________ Walton 59,600 Sq Ft $_________ Earl 27,700 Sq Ft $_________ Carson 41,000 Sq Ft $_________ H.P. Barnhart 80,000 Sq Ft $_________ Riley 19,600 Sq Ft $_________ Living Learning Center North & South 24,947 Sq Ft $_________ Global Scholars Hall 32, 252 Sq Ft $_________ Total estimated square Footage 433,099/sq ft Total Aggregate Cost of Entire Job $______________ For Family Housing locations please indicate the cost to clean each sized apartment as a total cost. This will establish the cost charged to perform carpet cleaning for each size unit for the duration of the contract. This established cost will apply to typical apartments that are subject to normal household use. Apartments that require extensive carpet cleaning (cat urine, red dye, deep staining, etc.) may be subject to additional costs that may be negotiated between the Contractor and the University on a case by case basis. The Contractor must provide a quote and receive approval from the Facilities Services Manager in advance of beginning any work that is expected to incur costs above the established rates for each size apartment. 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