ࡱ> qsp{ Gbjbjzz 7P52  dddddxxx8l$xV@T(8 {!X3V5V5V5V5V5V5V$Yd\rYVQd!!!YVddV"""!^dd3V"!3V""NpLSɇ1"^;QhVV0VQ\"^\`SS\dS!!"!!!!!YVYV"!!!V!!!!\!!!!!!!!!  *: Date: March 6, 2013 RE: Videography Services Dear Potential Respondent: The University of Oregon (University), is seeking videography services for use at the University of Oregons Office of Strategic Communications. Please do not respond exclusively by telephone or merely by sending marketing brochures. Please feel free to make suggestions, in addition to responding to the questions. Please submit your responses to  HYPERLINK "mailto:sdchaney@uoregon.edu" sdchaney@uoregon.edu by no later than March 19, 2013. Respondents must complete the Contractor Form to be considered. If you do not sign the Contractor Form your response will not be considered for award. Responses submitted after this date may be considered if the University, in its sole discretion, deems appropriate or desirable. Once the University receives all information it wishes to obtain, it will evaluate the information and determine whether to negotiate with you. The University may negotiate with no vendors, one vendor, or more than one vendor. It is the Universitys intent to purchase the services it deems, in its sole discretion, to provide the best value to the University, though the University may choose not to purchase any services. Price will be one of many factors considered in any purchase. The factors considered are not limited to those addressed in this letter, the responses to this letter, or any other inquiries the University might make and responses it might receive. The University is under no obligation to share additional information with you beyond that contained in this letter but may do so if the University, in its sole discretion, deems it advantageous. It is hoped that the result of this process will be a binding contract between the University and a vendor, which will include terms and conditions substantially set forth in the draft contract enclosed with this letter. It is Universitys intent to contract for an initial term of one year, with the option to renew the contract for two additional one year terms. If you have questions, concerns or proposed revisions to any of the terms and conditions contained in the attached contract, you must address those in your response. If you do not address your questions, concerns or proposed revisions in your response, the following terms and conditions in the attached agreement will be non-negotiable and will not be subject to revision: Attachment A Form Contract. The University is seeking information to use in negotiating the acquisition of videography services. Objectives and Requirements Videography services for promotional and feature videos focusing on the University of Oregon, per guidance and direction from The Office of Strategic Communications. Approval by University is required to proceed with requested projects. Videography services will be done on a per project basis, for a variety of University departments. Videos to be produced in high definition. Videos produced specifically for the Pac-12 Network will comply with all technical specifications established by the Pac-12 Networks as outlined in Attachments B and C. Videos must maintain UO style guidelines:  HYPERLINK "http://des.uoregon.edu/sites/des.wc-sites.uoregon.edu/files/uploads/stylemanual_10-12.pdf" http://des.uoregon.edu/sites/des.wc-sites.uoregon.edu/files/uploads/stylemanual_10-12.pdf. The University of Oregon will own all rights to works created on its behalf and will be able to use them as University sees fit. In your response to this letter, please provide the following: List names, titles and qualifications of the key personnel who will be assigned to project, including subcontractors. Include business biographies or resumes of key personnel who will be doing the work described above. This information may include their areas of expertise, and their experience with projects of similar scope and nature. Include projected increases in staff during the contract period. If Contractor will be required to obtain goods or services from a subcontractor in order to fulfill the work set forth above, in addition to any subcontractors listed as key personnel in accordance with this section, list the additional subcontractors if known. If the identity of specific subcontractors is not known at the time of the response submission, indicate that a subcontractor is anticipated to be names, and identify the specific service or good that will be subcontracted. Reference information (name, address, telephone number, e-mail address) for at least three clients for whom similar projects have been completed by Contractor. Description of Contractors experience performing projects similar in type and magnitude to the subject of this procurement. Include work samples of similar projects. Include any experience working with higher education and/or the Pac-12. Qualifications of Contractor to perform the services including a resume as well as a description of resources available to Contractor to perform the services. Full description of how Contractor would approach this project and fully address all deliverables identified under Section B above. Describe availability or schedule requirements to perform project work. Fee structure to perform videography services requested. Responses to this letter will be retained by the University for a required retention period and made a part of a file or record that will be open to public inspection. If a response contains any information that is considered a trade secret under ORS 192.501(2), you must mark each page containing such information with the following legend: TRADE SECRET. The Oregon public records law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies unless the public interest requires disclosure in the particular instance. Non-disclosure of documents or any portion thereof or information contained therein may depend on official or judicial determinations made pursuant to law. An entire response to this letter marked as trade secret is unacceptable, and the response will be deemed available for disclosure to the public. Questions about this procurement should be directed to sdchaney@uoregon.edu. Thank you for your prompt attention to this letter and your interest in the University of Oregon. Sincerely, Stephanie Dresie Chaney Office Manager Office of Strategic Communications University of Oregon Grey Shaded Areas to be Completed by Contractor Contractor:  FORMTEXT       Address:  FORMTEXT       Email:  FORMTEXT       Phone:  FORMTEXT       Fax:  FORMTEXT       Please indicate your Minority Women or Emerging Small Business (MWESB) Status: Women Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Minority Owned  FORMCHECKBOX  Self Report  FORMCHECKBOX State Certified #  FORMTEXT       Emerging Small Business  FORMCHECKBOX  Self Report  FORMCHECKBOX  State Certified #  FORMTEXT       Representations and Warranties. By submitting a response to this letter, Contractor represents and warrants that (1) prices quoted shall be firm for three months; (2) Contractor has the power and authority to enter into and perform the con  -./5JLM}~ Ȼ殤sfYYKAKhAL=OJQJ^JjhAL=OJQJU^Jh9lheOJQJ^Jh9lhPOJQJ^Jh9lhWIOJQJ^Jh9lh OJQJ^Jh9lhJOJQJ^Jh;yOJQJ^Jh-"OJQJ^Jh9lheOJQJ^Jh9lhi/oOJQJ^JhAOJQJ^Jh'XOJQJ^Jh OJQJ^Jh9lh+OJQJ^Jh9lh9lOJQJ^J.0KL' (  & F^`gdc* & F[$\$gd^gd~] & Fgd/gdN 0^`0gd;y 0^`0gde    8 9 A  ̿}}pffYL?h9lhNOJQJ^Jh9lhF3OJQJ^Jh-"hVVOJQJ^JhyOJQJ^Jh9lhVVOJQJ^JhJOJQJ^Jh9lh/OJQJ^Jh;yhAL=OJQJ^JhAL=OJQJ^Jh7-2OJQJ^Jh/OJQJ^Jh9lhmOJQJ^Jh9lhi/oOJQJ^JhcOJQJ^JjhAL=OJQJU^JhmhAL=0JOJQJ^J ipJƿծrdYNAh}hU)OJQJ^Jh0D5OJQJ^JhJ5OJQJ^Jh9lh0D5OJQJ^Jh~]hOJQJ^Jh~]OJQJ^Jh-"OJQJ^Jh~]hOJQJ^Jh~]hi/o5OJQJ^Jh9lhWIOJQJ^Jh} h9lhNh=( h9lhyChc h9lhi/oh9lhNOJQJ^Jh9lhi/oOJQJ^Jh2OJQJ^JJiPYgnp9bdeq&')*캭죕zkahcOJQJ^JhmhAL=0JOJQJ^Jh/hAL=OJQJ^JjhAL=OJQJU^Jh/hc>*OJQJ^JhU)OJQJ^Jh}h}OJQJ^JhAL=OJQJ^JhAOJQJ^Jh/OJQJ^JhOJQJ^JhfCOJQJ^Jh}OJQJ^JhcOJQJ^J$g:*k "j   W gdN* & Fgd =* & Fgd;t* & Fgd~]*[$\$^gd & F^`gdc & Fgd}kl    !"ʽuh[Q[Ght OJQJ^JhfCOJQJ^Jh}ht OJQJ^Jh}h/OJQJ^Jh =OJQJ^Jh}h;tOJQJ^Jh}hNOJQJ^Jh/OJQJ^Jh}hi/oOJQJ^Jh}h;tOJQJ^Jh}h =OJQJ^Jh;t5OJQJ^Jh9lhN5OJQJ^Jh9lhi/o5OJQJ^Jh9lh5OJQJ^J"ijw  = ? 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Signature: Date:  FORMTEXT       Print Name:  FORMTEXT        FORMCHECKBOX No Quote. 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